Mon. Apr 12th, 2021

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A Frugal Guide to Buying Office Supplies on a Shoestring Budget

7 min read

Buying office supplies for your business doesn’t seem like it would be something that would break the bank. But you might be surprised to see just how much you spend on office supplies on an annual basis.

It’s not uncommon at all for businesses to spend between $1,000 and $2,000 on office supplies each year for every single employee that they have. Buying your own office supplies can quickly add up and cost you a small fortune if you’re not careful!

With this in mind, you should make it a point to learn how to save on office supplies. There are some simple steps that you can take to bring the costs associated with buying office supplies down.

Here is a guide on how to buy cheap office supplies that will fit nicely into your budget. It should help you save quite a bit of money each and every year.

Create a List of Office Supplies That Your Employees Need

Far too often, businesses start buying office supplies without putting any real thought into what their employees need. As a result, they end up purchasing supplies that don’t actually get used and waste money in the process.

You should sit down with your employees and ask them to run through all of the office supplies that they need you to buy for them. You should talk to them about how they plan to use the supplies that they need and see if you can get them to scale back on office supplies.

There are, of course, some supplies that you’re going to need to have around at all times. We’re talking about things like:

  • Paper
  • Pens and pencils
  • Paper clips and staples
  • Scissors
  • File folders
  • And more

But you might be able to get away with not ordering a million and one envelopes if your employees aren’t sending out as many documents as they used to. You should try to get on the same page as them so that you get them what they need and not just what you think they need.

Look Around at the Different Places That Sell Office Supplies

The office supply industry is actually on the decline right now. But even still, it manages to bring in about $10 billion each year in the U.S. alone.

Because of this, you’re going to find that there isn’t any shortage of office supply stores out there. There are thousands of different vendors that can help you when it comes to buying office supplies.

You should take advantage of this by checking out all the different vendors that are available to you and seeing how much they charge for their office supplies. You should try to find out which vendors are going to be able to extend the best possible prices to you when you’re buying office supplies.

Figuring out where to buy cheap office supplies could potentially save you thousands, if not tens of thousands, of dollars each year. It’s why you should make every effort to do your homework on the different vendors that can set you up with the office supplies that you need.

See If You Can Negotiate Lower Prices on Office Supplies Through Various Vendors

While you’re in the process of shopping around for the right vendor to provide you with office supplies, you should feel free to try and negotiate the prices on office supplies that are offered to you. Since the office supply industry is so competitive, many vendors will be more than happy to cut you a deal on their supplies if you ask.

You’re going to want to be reasonable when you enter into negotiations with office supply vendors. They are, after all, in the business of trying to make as much money as they can when selling their office supplies.

But you also shouldn’t be afraid to push vendors to extend their best prices to you. Many of them are going to be willing to go above and beyond to slash your office supply prices to win over your business. You might be surprised to see just how low they’ll be willing to go in some cases to get you to place an order with them.

Consider Buying Office Supplies in Bulk

One of the best ways to get yourself an amazing deal when you’re buying office supplies is by purchasing supplies in bulk. You’re going to get an away a better deal on a truckload of paper than you would on a single ream of it.

Buying office supplies in bulk is going to put you and your employees to the test and force you to estimate how many supplies you’ll need to order. It’ll call for a lot of careful planning on your part as far as how many supplies you should order.

But as long as you’re up for the challenge, you can figure out how to buy office supplies in bulk and continue to do it as you move forward. It’ll really cut your office supply expenses down to size and make them so much more manageable for your company.

Talk to Your Employees About Not Wasting Office Supplies

When is the last time that you sat your employees down and talked to them about not wasting office supplies? If it’s been a while now since the last time that you did it, now would be a great time to get a meeting on this down on your schedule.

There is a decent chance that at least a few of your employees have gotten into the habit of wasting things like paper, pens, and even printer ink. You should emphasize how important it is for your employees to steer clear of wasting office supplies at any time.

Outside of the fact that this will save your company a boatload of money, it’ll also make your business more eco-friendly at the same time. You’ll feel better about the way you’re running your business when you’re able to reduce your carbon footprint.

Take Your Time When Buying Big-Ticket Office Supplies

Every now and then, there are going to be some big-ticket items that you’ll need to buy for your office. This includes things like:

  • Computers
  • Projectors
  • Desks
  • Chairs
  • And more

The last thing that you want to do is buy any of these things on a whim without doing the necessary research first. You could end up paying way more than you should for them.

Instead, you should shop around for something like new computers so that you’re able to secure a great deal on them. You can purchase these Lenovo laptops for a lot less than other laptops cost and save yourself a bundle.

Whatever you do, don’t rush into buying big-ticket items without doing your homework on them first. You’re going to be asking for trouble if you do this.

Evaluate Your Company’s Office Supply Needs Every So Often

The business world is just about always changing. So, the office supplies that you need today might not be the office supplies that you need tomorrow.

For this reason, it’s very important for all business owners to evaluate their company’s office supply needs at least once every year. You should look at which office supplies you’re using and which ones you aren’t using so that you can start to scale back in certain areas.

You should also evaluate where to buy cheap office supplies since the office supply landscape is also always changing. The company that’s selling the cheapest office supplies right now might not have the best prices in a year or two. So, you aren’t going to want to continue to buy supplies from them without shopping around at other vendors first.

Bottom line: You shouldn’t get stagnant as far as buying office supplies is concerned! The biggest mistake you can make is simply ordering the same supplies from the same vendors year in and year out without giving it a second thought.

This could very well lead to you overpaying for office supplies and blowing through your company’s budget faster than you should. You’ll be so much better off taking a fresh look at your company’s office supply needs each year and coming up with the best plan of action.

Buying Office Supplies Doesn’t Have to Put You in the Poor House

Buying office supplies is going to cost you a nice chunk of change each year. There’s really no getting around it.

But that doesn’t mean that you should resign yourself to spending a fortune on office supplies. By using the tips that we’ve provided here, you should be able to track down cheap office supplies that will work well with your current budget.

To find out where to buy cheap office supplies now and begin investing in them. You may be shocked to learn how much money you can save on supplies the next time you order them.

Want to save money in other areas while running a business? Find more great money-saving tips by checking out the other informative articles on our blog.

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